Policies, Guides, and Reports
- Faculty Handbook
- Faculty Research Leave Policy
- Divisional Grant Policy
- Committee Report on the Status of Women Faculty
- Outlook Web Access
- Webapps (Citrix Access)
- University Directory
- ePayment
- MedHub
- Wage Works
Tools
Workday @ Uchicago is the University’s HR/Payroll information system. On January 5, 2015, Workday replaced Employee Self-Service, as well as other legacy HR/Payroll systems and processes at UChicago.
At the University of Chicago, faculty are our most valuable asset. Discover more about the benefits and community resources we offer.
The GEMS program is the University’s expense management solution that streamlines the method in which employees are reimbursed for their business expenses. It is comprised of a web-based application (GEMS system) that works in conjunction with the University’s corporate credit card, the GEMS card. The card provides authorized faculty and staff with a convenient method of procuring and paying for small dollar purchases and travel expenditures and the system allows for the electronic reconciliation of these charges. Users may also utilize the GEMS system to claim out-of-pocket reimbursement for business-related expenses.
BuySite, the University’s web-based, electronic Purchase Order system, is an application for creating, submitting, approving and tracking the status of Purchase Orders. BuySite uses a shopping cart methodology allowing users to select merchandise, review what they have selected, make necessary modifications or additions, and submit a request for the purchase of the merchandise in the cart.
Frequently Used University Systems
Workday @ Uchicago is the University’s comprehensive human resources and payroll information system. Biweekly employees should report work time, record absences, and track accruals through Workday, and monthly employees should record absences and track accruals.
The GEMS program is the University’s expense management solution that streamlines the method in which employees are reimbursed for their business expenses. It is comprised of a web-based application (GEMS system) that works in conjunction with the University’s corporate credit card, the GEMS card. The card provides authorized faculty and staff with a convenient method of procuring and paying for small dollar purchases and travel expenditures and the system allows for the electronic reconciliation of these charges. Users may also utilize the GEMS system to claim out-of-pocket reimbursement for business-related expenses.
The University has several options for making a purchase/payment.To determine the proper method, please refer to the Preferred Purchasing Methods. The ePayment system should be used for the following:
• Pay non-Purchase Order vendor
• independent contractor payment
• Reimburse non-employees for travel and miscellaneous expense
• Process a travel advance
• Reimburse employees for travel expenses related to a travel advance
• Replenish a Petty Cash account
BuySite, the University’s web-based, electronic Purchase Order system, is an application for creating, submitting, approving and tracking the status of Purchase Orders. BuySite uses a shopping cart methodology allowing users to select merchandise, review what they have selected, make necessary modifications or additions, and submit a request for the purchase of the merchandise in the cart.
State of Illinois Tax Exempt Letter for the University of Chicago
The University of Chicago has tax exemption status in the States listed here. Please complete and submit forms as directed. Note: Only travel expenses incurred during official University business qualify for tax exemptions.
On this new public page, you'll find some of our most frequently used portlets, filled with helpful University information. To access your phone bill, login at the top right, select ITS, then select Statements.
Mobility allows an employee to dynamically direct a University of Chicago telephone number to one or many destinations (office, cell phone, home), ensuring that calls are not missed. Employees can manage call routing and define schedules by day of week and time of day. Specific calling numbers can be redirected or not, according to client preferences. Calls not answered by a receiving destination will default to University Voicemail.