Visiting Clinical Observer

General Information

  • The Center for Global Health (CGH) facilitates the exchange of international visiting clinical observers in residence in collaboration with other departments at UChicago Medicine. Host departments will primarily coordinate with the Office of Academic Affairs (OAA) and the Office of International Affairs (OIA). CGH will serve to facilitate the process and assist with any questions.
  • For more information, please review the UCMC Clinical Observer Policy.
  • Contact the HR Administrator with questions.
  • Visit the Center for Global Health website.

Eligibilty Requirements

  • Applicant must hold a medical license in her/his home country or may be a scientist, researcher, or another licensed individual.
  • Applicant must have a faculty sponsor at the UChicago Medicine who agrees to oversee the period of visitation and who will be responsible for guiding and monitoring the training of the individual.
  • Applicant must have the sponsorship of a foreign academic institution, agency, or foreign government and have adequate evidence of financial support.
  • Applicant must have evidence of current personal health insurance.
  • The faculty sponsor must present programmatic justification for the visit.
  • Applicant may visit for any period of time between 5 days - 6 months.
  • Application for Clinical Observer must be submitted by the hosting department to the Academic Affairs coordinator at least 16 weeks in advance of target start date.
  • Applicant will undergo a required health screening upon arrival to the UChicago Medicine.
  • If seeking observation for more than 30 days, the hosting department will arrange for additional training with the Office of Medical Center Compliance prior to to the applicant beginning.

Application and Approval Process

  • Applicant must identify a faculty sponsor at the UChicago Medicine who agrees to oversee the period of visitation and will be responsible for guiding and monitoring the individual. 
Faculty will not accept "cold call" requests.
  • The faculty sponsor and/or host department will obtain all required application materials from the applicant (see check list below).
  • Once all application materials have been collected, the host department will submit them to the Office of Academic Affairs (OAA) on behalf of the applicant.
  • OAA will review the application materials and work with the Office of International Affairs (OIA) to issue a J visa for the visitor. 

  • The faculty sponsor and/or host department are responsible for coordinating the logistics of the Applicant's visit. Prior to the Applicant's arrival, the host department will schedule a health screening appointment with Occupational Medicine on behalf of the Applicant. This appointment will occur upon the Applicant's arrival to UChicago Medicine. The host department will send the applicant's immunization records to Occupational Medicine in advance of the appointment. Occupational Medicine will then coordinate with the Applicant if there are any missing tests or immunizations.
  • OAA will notify CGH of approval and share copies of the application.

Application Materials

  • Clinical Observer Application Form.
  • Curriculum Vitae in English.
  • Copy of medical license in English.
  • Letter from chair of department at home institution that states the Clinical Observer:
    • Has permission to leave (state proposed time frame);
    • Will return to home institution upon completion of project; and
    • Has language proficiency in English.
  • Two letters of recommendation.
  • Letter from UChicago Medicine faculty sponsor to departmental chair that states:
    • Name of Clinical Observer candidate;
    • Proposed start and end dates of training; and
    • Description of training/mentoring commitment and terms for evaluation.
  • 5-point letter of sponsorship from UChicago Medicine faculty sponsor (if visitor has a medical degree).
  • Proof of funding support (if funding source is home institution, then this can be stated in letter from chair).
  • Proof of personal health insurance in English.
  • Proof of HIPAA compliance (can be completed upon arrival in US).